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Using Invoice data to update stock quantities in Inventory
Using Invoice data to update stock quantities in Inventory

An alternative method for users who are not doing receiving using GRN

Updated over a month ago

Applicable to: Buyer Hub

Managing inventory effectively is crucial for maintaining accurate stock levels and ensuring smooth operations.

When a buyer receives orders using the GRN feature, the on-hand quantity in inventory is updated automatically. For example, if you receive 10 apples and record them using GRN, your on-hand quantity will increase by 10 units.

However, if your venue does not use GRN, you can now opt to update the on-hand quantity using invoice data instead. By following these steps, you can ensure that your inventory reflects the most accurate data based on the invoices you receive.

Enabling the feature

This feature is turned off by default. To enable it:

  1. Click your name at the top and select Companies.

  2. Click Actions next to the company name and select Manage details.

  3. In the Company Settings page, scroll down to Preferences and select the checkbox next to "Use data from Invoices..." and click Save.

Updating inventory using invoice data

  1. Upload the invoice that corresponds to the received items.

  2. Wait for the invoice to be digitised by Zeemart, or you can also do it yourself on the Buyer Hub (select 'Invoices' > 'Uploads')

  3. Once the invoice has been digitised, the on-hand quantity for the items in your inventory will be updated automatically.

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